GENERAL

Where is the 2015 Joint Assembly being held?
The Joint Assembly is being held at the Palais des congrès de Montréal, located at 201, Viger Street West, Montreal, QC H2Z 1X7, Canada. The program will be held on level 5 of the convention center.

What are the dates for the Joint Assembly?
The Joint Assembly will be held Sunday through Thursday, 3-7 May 2015.

What is the expected meeting attendance?
Nearly 2000 Earth and space scientists, educators, students, and other leaders are expected at the meeting.

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of the partnering societies: CGU, GAC, and MAC.  Contact the AGU Member Services Department to join or renew your AGU membership at +1 202-462-6900 or via email.

Can I take photographs, video, or record oral and poster sessions at the Fall Meeting?
Attendees at Joint Assembly may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Is smoking allowed in Montreal?
The anti-tobacco law took effect on 31 May 2006. The law prohibits smoking in all public establishments, including bars and restaurants. Attendees will also not be able to smoke e-cigarettes inside of the convention center.

REGISTRATION

How do I register for the Joint Assembly?
Attendees may still register to attend the meeting.

What does my registration fee include?
Your registration fee includes access to the Ice Breaker, both oral and posters sessions, the public lectures, plenaries, daily refreshments, and non-ticketed social events.

HOTEL AND TRAVEL

Do I need a Visa to enter Canada?
Review requirements about Visas and other documentation needed to enter the country.

When can I reserve my hotel room?
The housing reservation site is now closed; however, please view the housing page for other options.

What is the closest airport?
The Pierre-Elliott Trudeau International Airport, which handles some 600 flights daily, is 20 minutes away from the downtown area of Montreal.

What will the weather be like in Montreal during the Joint Assembly?
The temperature in May is on average 14.5°C (58.1°F).

SESSION PROPOSALS AND GUIDELINES

How do I submit a session proposal?
The deadline for session proposals was on 5 November; late proposals cannot be accepted.

What is the review process for session proposals?
The program committee reviews all session proposals and reserves the right to reject and merge proposals; conveners were notified of the submission status in the Fall 2014.

ABSTRACTS AND GUIDELINES

How do I submit an abstract?
The abstract submission site is now closed.

Am I automatically registered for the Joint Assembly by submitting an abstract?
No. You must also register to attend the meeting.

When will I receive confirmation of my abstract acceptance?
Acceptance letters were distributed electronically in late February 2015.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are non-refundable. Once the abstract has been submitted, it is considered processed and no refunds will be issued.

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes can be made to any abstract submission until the abstract submission deadline. To make changes before the abstract submission deadline log in to the abstract submission tool, make the appropriate changes, and save the changes. Note: Changes to abstracts are not permitted after the abstract submission deadline.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. By declining your invitation to present at the meeting, your abstract will be automatically withdrawn from the program.

What is the invitation I received by email?
The invitation you received is your acceptance letter and invitation to present at the 2015 Joint Assembly.

How do I prepare for my presentation?
Oral and poster presentation guidelines are now posted in the scientific program section of this Web site.

TOWN HALLS AND EVENTS

How can I submit a Town Hall proposal?
The deadline to propose a Town Hall has now passed.

What is the process for hosting an event during Joint Assembly?
The deadline to request meeting space has now passed.

Please email any questions not addressed in the FAQs.