Deadline to apply is 31 March, 2015. Applications have now closed.

 

General Volunteer Positions:

Press Room Student Volunteer Job Description

Date:  Monday, 4 May 2015 – Thursday, 7 May 2015
Hours: 8:00 A.M. – 4:00 P.M. (8-hour shift)
Number of Students Needed: 4 total
Duties: Restrict access to the Press Room to registered journalists only, welcome press registrants and ask them to sign in when they first arrive, answer the Press Room phones, helping locate members of the press for people on the phone/scientists arriving at the Press Room for interviews, take messages if necessary, answer journalists’ questions, and run occasional errands
Perks: Interacting with members of the press who are covering the meeting. The volunteer will get at least one meal (breakfast and/or lunch).
Attire:  Business Casual with student volunteer button

OSPA Resource Booth Volunteer Job Description

Date:  Monday, 4 May 2015 – Thursday, 7 May 2015
Hours:  1:00 – 5:00 P.M.
Number of Students Needed:  1 students  per shift
Location: OSPA Resource Booth, Poster Hall
Duties:  Great OSPA students, judges, and Coordinators upon arrival, pass out program materials, ensure cleanliness of booth, answer general questions, assist Student Program Coordinator.
Attire:  Must wear student volunteer button

Poster Help Volunteer Job Description

Date:  Monday, 4 May 2015 – Thursday, 7 May 2015
Hours:  9:00 A.M. – 1:00 P.M.
Number of Students Needed:  1 student per shift
Location: Poster Help Booth, Poster Hall
Duties:  Assist meeting attendees in the poster hall. This includes providing supplies to poster presenters, locating specific poster presentations using the online program, and answering general meeting questions. This volunteer will serve as a “floater,” handling tasks as they arise during the volunteer shift.
Attire:  Must wear student volunteer button

Oral Session Room Monitors – Student Volunteer Description

Date: Monday, 4 May through Thursday, 7 May
Hours: 1 shift daily, 7:30am-4:30pm (with 1-hour allotted for lunch/breaks)
Number of Students Needed: 2 students per shift
Location: Meeting Services Desk – Level 5 Foyer (Palais des congrès de Montréal)
Duties: Monitor oral session room for crowd capacity and technical issues. Students must be capable of dealing calmly and professionally while communicating polices to attendees.
Attire: Student volunteer bbutton and khakis or slacks (no jeans or cargo pants)

Poster Hall – Student Volunteer Job Description

Date: Monday, 4 May through Thursday, 7 May
Hours: 3 shifts daily: 7:15 am – 11:15 am; 11:00 am – 3:00 pm; 2:30 pm – 6:30 pm
Number of Students Needed: 2 students per shift
Location: Poster Hall Help Desk – Room 517b/c/d (Palais des congrès de Montréal)
Duties: Assist meeting attendees in the poster hall. This includes providing supplies to poster presenters, locating specific poster presentations using the online program, and answering general meeting questions.
Attire: Student volunteer button and comfortable shoes.

Poster Hall Tear-Down – Student Volunteer Description
Date: Tuesday, 5 May 2015
Hours: 4 hours total from 4:30 PM – 8:30 PM
Location: Poster Hall Help Desk – Room 517b/c/d (Palais des congrès de Montréal)
Number of volunteers: 2
Duties: Assist in readying the Poster Hall for the next day’s presentations. This includes clearing all poster boards, signage updates, and Poster Help Desk restocking.
Attire: Please wear comfortable shoes.

 

Specialized Volunteer Descriptions:

Career Center Interviewer Volunteer Job Description

Date: Can be completed anytime during the Meeting
Hours: Will receive credit for 8 hours of volunteer time
Number of students needed: 6
Requirements: Must be proficient with taking video interviews and demonstrate this when submitting the application. Must have the tools to take video/audio (smart phones are fine).
Duties: Interview meeting attendees about their careers. Interviews should be video, audio, and written. Find interviewees from many different employment areas (government agency, national lab, industry, consulting, manufacturing not just academia, please!). Sample questions will be provided.
Allow 30 minutes to conduct the interview and 1 hour to transcribe; each volunteer should produce 4 interviews/transcriptions/raw video footage. Videos should be submitted in raw/uncompressed file formats and audio in mp3 or wav. Transcriptions (including questions) should be in .doc or *.rtf (not PDF, please!) files.
Attire:  Must wear student volunteer button when interviewing

Student Photographer Volunteer Job Description

Date:  Photographs taken Monday, 4 May – Thursday, 7 May 2015. Must submit photos by 29 May, 2015
Hours:  No specific hours; can be completed on student’s own time; Student will be credited for 8 hours of volunteer time
Number of Students Needed:  2
Requirements:  Must own a digital SLR camera or a camera of similar quality; must submit examples of photographic work to be considered.  Examples of photography work can be on a website or a Facebook album.  May also send via DropBox or Google Drive.
Duties:  Photograph, edit, and submit no fewer than 50 photographs to AGU via DropBox or Google Drive.  Photos must be captured with an SLR and fully-edited prior to submission.  Photos will be used on the AGU website and the Joint Assembly website, so must not have a watermark nor a copyright issue.
Photos needed:  Exterior shots of the conference, “artsy” shots of the meeting, and photographs of mostly students:  students laughing, talking, collaborating, presenting their posters, attending events, sitting or walking together.
Attire:  N/A

Live Tweeting Volunteer Job Description

Date:  Live tweet events from Monday, 4 May – Thursday, 7 May 2015.
Hours:  No specific hours; can be completed on student’s own time; Student will be credited for 4 hours of volunteer time as long as they show significant social media engagement through Joint Assembly.
Number of Students Needed:  4
Requirements:  Must have an active Twitter account that is not set to “Private;” must have a history of professional tweets that are relevant to your scientific background and demonstrate a connection to your community. A link to your twitter account must be sent for review before you will be approved for this position.
Duties:  Live tweet all (or most) of the activities you attend: sessions, events, keynote speakers, networking or poster sessions, etc. Must tweet 45 tweets per day. Recommended events include: lectures, Ice Breaker, receptions, any workshops you attend. Photos, short videos, and tweets from after-hours events can also count toward fulfilling this role. Must use #JA15, and using the @handles of other participants and keynote speakers is strongly encouraged.
Attire:  N/A